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3 Feb 2022

Permanent Office Administrator Wanted At Pretoria

hearX – Posted by JobWire24 Pretoria, Gauteng, South Africa

Job Description

Office Administrator Wanted At Pretoria

Location: Pretoria
Job Type: Permanent
Company/Employer: hearX
Job Title: Office Administrator Wanted At Pretoria


Vacancy Details

Position title: Office Administrator

Department: Shared Services

Work location:

  • 180 Garsfontein Road, Ashlea Gardens, Pretoria.

Hearing Hub

Supervisor/Manager: hearX Office Administrator / Manager

Job purpose: Manage office facilities and ensure a safe and effective working environment in the Hearing Hub.

REQUIREMENTS

  • Minimum education (essential): National Senior Certificate
  • Minimum education (desirable): Diploma in Hospitality Management or Office Administration
  • Minimum applicable experience (years): 2 years

Required nature of experience:

  • Office Administration
  • Procurement of office equipment, consumables
  • Catering
  • Supplier liaison
  • Facility management
  • Housekeeping
  • Hospitality background would be beneficial
  • Health and Safety

Skills and Knowledge

(essential):

  • Computer literate
  • Dealing with upset individuals
  • Respond to employee problems or complaints

Other:

Own transport would be required.

All travel for business purposes will be claimed back from the company.

11:00am – 20:00pm

COMPETENCIES

Essential Competencies:

 

  • Showing Composure
  • Thinking Positively
  • Valuing Individuals
  • Meeting Timescales
  • Checking Things
  • Managing Tasks
  • Producing Output
  • Taking Action
  • Important Competencies:
  • Examining Information
  • Developing Expertise
  • Adopting Practical Approaches
  • Generating Ideas
  • Interacting with People
  • Establishing Rapport
  • Articulating Information
  • Making Decisions
  • Embracing Change
  • Inviting Feedback
  • Understanding People
  • Upholding Standards

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES

  • Office Support (25%):
  • Order and purchase consumables in line with budget.
  • Order stationary as required in line with budget.
  • Keep slips and invoices of all purchases and provide it to the Office Manager.
  • Receive and manage Hearing Hub office orders and deliveries.
  • Assist with the onboarding and off-boarding process in the Hearing Hub.
  • Stand-in for Office Manager when absent or on leave.

Housekeeping (20%):

  • Oversee duties of Office Housekeeper *
  • Ensure that Office Housekeeper’s duties are completed in their absence.
  • Ensure that the Hearing Hub is clean and neat at all times.
  • Organize cleaning cupboards and closets.
  • Ensure that all Company health and safety policies are adhered to (incl Covid policies).
  • Report Housekeeping tasks that are not completed or fulfilled.
  • Team Culture and Function Coordination (25%):
  • Organize internal staff functions (birthdays, socials and year end functions).
  • Organize and purchase staff incentives.
  • Ensure new Hearing Hub employees are welcomed.
  • Arrange gifts for various occasions as requested by management.
  • Ensure that catering and refreshments are provided and set up.

Facility Coordination (30%):

  • Liaise with office manager and landlord regarding maintenance.
  • Arrange maintenance as required and communicate with Office Manager.
  • Be proactive in managing facility and assets.
  • Ensure that office assets are maintained.
  • Ensure that the office is clean, tidy and hygienic.
  • Manage the aesthetics of the office.
  • Request and manage access tags and parking bays.
  • Correspond with armed response as required.
  • Maintain asset register for office furniture and assets in the Hearing Hub.

This job description is not a definitive or exhaustive list of responsibilities and is subject to change depending on changing business requirements. Employees will be consulted on any changes. Employee’s performance will be reviewed based on the agreed upon objectives.

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