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22 May 2022

Permanent Job for Receptionist / Office Assistant Wanted

Persona Staff – Posted by JobWire24 Cape Town, Western Cape, South Africa

Job Description

Job for Receptionist / Office Assistant WantedLocation: Permanent

Job Type: Cape Town

Company/Employer: Persona Staff

Job Title: Job for Receptionist / Office Assistant Wanted


Vacancy Details

A successful manufacturing company based in the Northern Suburbs is seeking to employ a Receptionist / Office Assistant to join their small team. We are looking for a highly organized, hands on person that is willing to learn in a fast-paced environment. Responsibilities:

Administration:

  • Answering, screening, and forwarding telephone calls, making appointments
  • Receiving customers and visitors at reception
  • Updating Covid Database
  • Maintain office security by following safety procedures and controlling access via reception desk
  • Receiving and sorting daily mail and emails
  • Filing
  • Arranging courier services
  • Arranging interviews and all other meetings
  • Typing out documents / spreadsheets
  • Keeping track of stationery and replenishing stock
  • Archiving old documents and keeping Archive Store in order
  • Scrutinising security logbook on weekly basis
  • Ad hoc tasks
  • Check for tenders daily in websites provided and local newspapers
  • Filing of credit card receipts
  • Sorting according to month-end statement
  • Keeping the logbooks for the company vehicles up to date
  • Safekeeping the keys of the company vehicles and booking vehicles out to authorised personnel
  • Ensuring vehicle services are booked on time

Finance Assistance:

  • Capturing of supplier invoices on SAP
  • Filing of Supplier Invoices
  • Requesting statements from Suppliers monthly
  • HR Assistance:
  • Assisting HR Manager with Contracts (New contracts and renewals)
  • Keeping track of workers sick notes
  • Registering of RMA Claim – injury on duty plus all related admin
  • Placing ads for vacancies
  • HR Filing
  • Typing of warnings and other relevant

Travel Arrangements:

  • Getting quotations for airline tickets and accommodation
  • Booking airline tickets
  • Booking accommodation
  • Ensuring we receive the invoices for airline tickets and accommodation
  • Travel Requests

Requirements:

  • Matric
  • SAP Experience
  • Ms Office
  • Willing to learn
  • Excellent communication skills – Verbal and Written
  • To apply, please send your CV to
  • [email protected]
  • Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
  • Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

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