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22 May 2022

Permanent Job for Office Manager Assistant Requered

ManpowerGroup South Africa – Posted by JobWire24 Johannesburg, Gauteng, South Africa

Job Description

Job for Office Manager Assistant Requered

Location: Johannesburg
Job Type: Permanent
Company/Employer: ManpowerGroup South Africa
Job Title: Job for Office Manager Assistant Requered


Vacancy Details

Johannesburg – Our client is urgently looking for an “Office Manager Assistant” to join their dynamic team

KPI’s will be (but not limited to):

Main Function of the Job:

  • Supporting two Directors, provide support to the executive team to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Reception duties
  • Client liaison
  • Some Logistics duties: Logistics co-ordinating, follow up with deliveries
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Coordinate all Executive team meetings and retreats and assist with staff meetings and events as needed
  • Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the Directors and external parties
  • Screening calls for directors and action when required and act as the point of contact among executives, employees, clients and other external parties
  • Manage all internal and external areas
  • Ensure the interior of the buildings and gardens are well
  • Facility
  • Security processes
  • Logging access for important clients
  • Welcome guests in a professional manner
  • Answering the reception phone
  • Direct calls quickly, efficiently and professionally
  • Taking messages and ensuring that staff members receive the message within due time
  • Direct clients
  • Assisting with duties such as couriering items etc.
  • Working hours are from 07:00am – 4pm /1 Hour lunch

Requirements:

Skills :

  • Good communication skills
  • A flair for people
  • Professional
  • Punctual
  • Active listening – ability to understand requirements
  • Ability to communicate in English
  • Proactive problem solver
  • Ability to work independently & a positive team player
  • Self-motivated
  • Conducts self professionally, exhibits high levels of tolerance and patience
  • Responsible for continued learning and self-development
  • All activities performed on time
  • Excellent Telephone manner
  • Proven working experience (consultations, renovations, space planning and new constructions a bonus)
  • Creative talent, imagination and eye for design
  • Communication and presentation skills
  • Project management skills
  • Ability to keep up to date with the latest design trends
  • Thorough attention to detail
  • The ability to accept and give constructive criticism
  • In-depth knowledge of furniture systems and finishes
  • The ability to work under pressure and within time constraints
  • The ability to work within budget constraints
  • Demonstrable understanding of the basic principles of spatial planning
  • Problem-solving skills and the ability to find a new way of doing things
  • Matric
  • Strong ability to execute work with a diversity, equity, and inclusion lens.
  • Significant executive support experience
  • Expert proficiency with Microsoft Office
  • Ability to design and edit graphic presentations and materials
  • Strong verbal and written communication skills
  • Exceptional organizational skills and impeccable attention to detail
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders
  • Make appropriate, informed decisions regarding priorities and available time
  • Ability to complete a high volume of tasks and projects with little or no guidance
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
  • Able to maintain a high level of integrity and discretion in handling confidential information
  • Ability to switch gears at a moment’s notice
  • Other
  • Own Vehicle Essential
  • Computer Literate
  • Pastel/Sage would be a benefit
  • Admin duties
  • **Please note, only short-listed candidates will be contacted**

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