Job Description

Job for Office Manager Assistant Requered

Location: Johannesburg
Job Type: Permanent
Company/Employer: ManpowerGroup South Africa
Job Title: Job for Office Manager Assistant Requered

Vacancy Details

Johannesburg – Our client is urgently looking for an “Office Manager Assistant” to join their dynamic team

KPI’s will be (but not limited to):

Main Function of the Job:

• Supporting two Directors, provide support to the executive team to ensure that company goals and objectives are accomplished, and operations run efficiently
• Reception duties
• Client liaison
• Some Logistics duties: Logistics co-ordinating, follow up with deliveries
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Coordinate all Executive team meetings and retreats and assist with staff meetings and events as needed
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the Directors and external parties
• Screening calls for directors and action when required and act as the point of contact among executives, employees, clients and other external parties
• Manage all internal and external areas
• Ensure the interior of the buildings and gardens are well
• Facility
• Security processes
• Logging access for important clients
• Welcome guests in a professional manner
• Answering the reception phone
• Direct calls quickly, efficiently and professionally
• Taking messages and ensuring that staff members receive the message within due time
• Direct clients
• Assisting with duties such as couriering items etc.
• Working hours are from 07:00am – 4pm /1 Hour lunch

Requirements:

Skills :

• Good communication skills
• A flair for people
• Professional
• Punctual
• Active listening – ability to understand requirements
• Ability to communicate in English
• Proactive problem solver
• Ability to work independently & a positive team player
• Self-motivated
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development
• All activities performed on time
• Excellent Telephone manner
• Proven working experience (consultations, renovations, space planning and new constructions a bonus)
• Creative talent, imagination and eye for design
• Communication and presentation skills
• Project management skills
• Ability to keep up to date with the latest design trends
• Thorough attention to detail
• The ability to accept and give constructive criticism
• In-depth knowledge of furniture systems and finishes
• The ability to work under pressure and within time constraints
• The ability to work within budget constraints
• Demonstrable understanding of the basic principles of spatial planning
• Problem-solving skills and the ability to find a new way of doing things
• Matric
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience
• Expert proficiency with Microsoft Office
• Ability to design and edit graphic presentations and materials
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders
• Make appropriate, informed decisions regarding priorities and available time
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information
• Ability to switch gears at a moment’s notice
• Other
• Own Vehicle Essential
• Computer Literate
• Pastel/Sage would be a benefit
• Admin duties
• **Please note, only short-listed candidates will be contacted**

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