Please login/register to apply for this job.
22 May
2022
Permanent Job for Office Manager Assistant Requered
Job Description
Job for Office Manager Assistant Requered
Location: Johannesburg
Job Type: Permanent
Company/Employer: ManpowerGroup South Africa
Job Title: Job for Office Manager Assistant Requered
Vacancy Details
Johannesburg – Our client is urgently looking for an “Office Manager Assistant” to join their dynamic team
KPI’s will be (but not limited to):
Main Function of the Job:
- Supporting two Directors, provide support to the executive team to ensure that company goals and objectives are accomplished, and operations run efficiently
- Reception duties
- Client liaison
- Some Logistics duties: Logistics co-ordinating, follow up with deliveries
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Coordinate all Executive team meetings and retreats and assist with staff meetings and events as needed
- Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the Directors and external parties
- Screening calls for directors and action when required and act as the point of contact among executives, employees, clients and other external parties
- Manage all internal and external areas
- Ensure the interior of the buildings and gardens are well
- Facility
- Security processes
- Logging access for important clients
- Welcome guests in a professional manner
- Answering the reception phone
- Direct calls quickly, efficiently and professionally
- Taking messages and ensuring that staff members receive the message within due time
- Direct clients
- Assisting with duties such as couriering items etc.
- Working hours are from 07:00am – 4pm /1 Hour lunch
Requirements:
Skills :
- Good communication skills
- A flair for people
- Professional
- Punctual
- Active listening – ability to understand requirements
- Ability to communicate in English
- Proactive problem solver
- Ability to work independently & a positive team player
- Self-motivated
- Conducts self professionally, exhibits high levels of tolerance and patience
- Responsible for continued learning and self-development
- All activities performed on time
- Excellent Telephone manner
- Proven working experience (consultations, renovations, space planning and new constructions a bonus)
- Creative talent, imagination and eye for design
- Communication and presentation skills
- Project management skills
- Ability to keep up to date with the latest design trends
- Thorough attention to detail
- The ability to accept and give constructive criticism
- In-depth knowledge of furniture systems and finishes
- The ability to work under pressure and within time constraints
- The ability to work within budget constraints
- Demonstrable understanding of the basic principles of spatial planning
- Problem-solving skills and the ability to find a new way of doing things
- Matric
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Significant executive support experience
- Expert proficiency with Microsoft Office
- Ability to design and edit graphic presentations and materials
- Strong verbal and written communication skills
- Exceptional organizational skills and impeccable attention to detail
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders
- Make appropriate, informed decisions regarding priorities and available time
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Able to maintain a high level of integrity and discretion in handling confidential information
- Ability to switch gears at a moment’s notice
- Other
- Own Vehicle Essential
- Computer Literate
- Pastel/Sage would be a benefit
- Admin duties
- **Please note, only short-listed candidates will be contacted**
APPLY NOW
31 total views, 1 today